Save the Children’s main office in Bamako : Two (2) Grant Officers / USAID specialist / European Donors / UN specialist ( female applicants are encouraged)
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• Jeudi 17/04/2014
•
JOB TITLE: Two (2) Grant Officers / USAID specialist / European Donors / UN specialist
( female applicants are encouraged)
TEAM/PROGRAMME:Awards Management Unit LOCATION
Bamako - MALI
GRADE: TBC CONTRACT LENGHT:
12 months renewable.
CHILD SAFEGUARDING:
Level 3 - the responsibilities of the post may require the post holders to have regular contact with or access to children or young people
ROLE PURPOSE:
The Grant and System Management Officers will manage a portfolio of grantfor Save the Children Mali&Guinea,with particular reference tothe reporting, budgeting and compliance processes.The role will incorporate significant responsibilities in proposal budget development, budget monitoring and compliance assurance of existing grants, as well as for capacity building grants staff at the field level, and management of data base software.
SCOPE OF ROLE:
Reports to: Awards & Grants Manager
Dimensions:Save the Children is providing support to children in Mali and Guinea
Staff directly reporting to this post:None.
KEY AREAS OF ACCOUNTABILITY:
Budgeting
.
• Supportthe proposal development team by preparing budgets for new funding opportunities and contract modificationsin coordination with relevant departments and field offices
• Ensureproposal budget figures are aligned with narrative proposal and log frame
• Ensure all approved donor budgets are uploaded in a timely way onto the financial system and relevant staff are informed of codes for booking costs.
• Assist in preparing grant budget projections yearly, quarterly.
Management and Donor Reporting:
• Conduct monthly analysis of grant expenditure (BVA) and present pertinent issues to Award manager / Finance Director
• Support programmeteams in BVA analysis, planning and executing timely expenditure
• Ensure that any necessary recoding, reclassification is completed on time
• Review and reconcile donor financial reports, ensuring expenditure is compliant and relevant, proposing adjustments as necessary.
• Assist Awards Manager with other reporting if required.
Policy and Donor Regulations Compliance:
• Assist programme teams in ensuring all grants are compliant with contractual obligations
• Review grant agreements for content
• Assist the Grant manager in preparing Donor file key points
• Assist the Grants opening meetings, ensuring compliance is clear and understood
• Provide training in compliance as necessary
• Assist with preparation of audits
System Management
• Maintain proposal/ opportunities database and ensure the information is updated in timely manner.
• Respond to Member and internal Save the Children Mali & Guinea requests for data base information
• Create Budget lines codes in the data base system
• Participate in a proper running of the database for grants
Other tasks :
• Assist Award Manager in coordination with other agencies in budget and compliance matters as required
• Ensure effective coordination on all awards related matters.
• Actively participate in key relevant internal meetings such as BVA Meetings or others as required to discuss current status of grants and available resources.
• Ensure that field teams understand budget and provide assistancein budget management.
• Develop and implement clear capacity building plans with supervised staff.
• Participate in a proper running of the database for grants;
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks
Integrity:
• Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
• Development professional with a relevant Masters’ Degree or equivalent professional experience.
• Significant professional experience in international NGOs, UN or donor agency in both emergency and development contexts,
• Excellent budgeting and accounting skills, and presentation/communication skills.
• Experience in producing financial reports.
• Experience in developing large-scale or strategic proposal budgets
• Good interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Ability to present complex information in a succinct and compelling manner.
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Fluency in English, both verbal and written, required.
• Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.
Mandatory
• French / English fluency
Required application documents: a CV, a resume and cover letter in English, photocopies of diplomas and certificates and at least three references, a Background check.
Interested candidates can send their applications to Save the Children’s main office in Bamako located in Hamdallaye ACI 2000, PO Box: 3105 Tel. (+223) 20 29 61 35; Fax: (+223) 20 29 08 15; or to Save the Children sub-offices in Sikasso, Diéma, Koutiala, Mopti, Tombouctou, Goundamand Gao or savesahel.@orangemali.netat the latest April 30th, 2014 at 12h00 PM.
We regret that only short listed candidates will be contacted for interview.
JOB TITLE: Two (2) Grant Officers / USAID specialist / European Donors / UN specialist
( female applicants are encouraged)
TEAM/PROGRAMME:Awards Management Unit LOCATION
Bamako - MALI
GRADE: TBC CONTRACT LENGHT:
12 months renewable.
CHILD SAFEGUARDING:
Level 3 - the responsibilities of the post may require the post holders to have regular contact with or access to children or young people
ROLE PURPOSE:
The Grant and System Management Officers will manage a portfolio of grantfor Save the Children Mali&Guinea,with particular reference tothe reporting, budgeting and compliance processes.The role will incorporate significant responsibilities in proposal budget development, budget monitoring and compliance assurance of existing grants, as well as for capacity building grants staff at the field level, and management of data base software.
SCOPE OF ROLE:
Reports to: Awards & Grants Manager
Dimensions:Save the Children is providing support to children in Mali and Guinea
Staff directly reporting to this post:None.
KEY AREAS OF ACCOUNTABILITY:
Budgeting
.
• Supportthe proposal development team by preparing budgets for new funding opportunities and contract modificationsin coordination with relevant departments and field offices
• Ensureproposal budget figures are aligned with narrative proposal and log frame
• Ensure all approved donor budgets are uploaded in a timely way onto the financial system and relevant staff are informed of codes for booking costs.
• Assist in preparing grant budget projections yearly, quarterly.
Management and Donor Reporting:
• Conduct monthly analysis of grant expenditure (BVA) and present pertinent issues to Award manager / Finance Director
• Support programmeteams in BVA analysis, planning and executing timely expenditure
• Ensure that any necessary recoding, reclassification is completed on time
• Review and reconcile donor financial reports, ensuring expenditure is compliant and relevant, proposing adjustments as necessary.
• Assist Awards Manager with other reporting if required.
Policy and Donor Regulations Compliance:
• Assist programme teams in ensuring all grants are compliant with contractual obligations
• Review grant agreements for content
• Assist the Grant manager in preparing Donor file key points
• Assist the Grants opening meetings, ensuring compliance is clear and understood
• Provide training in compliance as necessary
• Assist with preparation of audits
System Management
• Maintain proposal/ opportunities database and ensure the information is updated in timely manner.
• Respond to Member and internal Save the Children Mali & Guinea requests for data base information
• Create Budget lines codes in the data base system
• Participate in a proper running of the database for grants
Other tasks :
• Assist Award Manager in coordination with other agencies in budget and compliance matters as required
• Ensure effective coordination on all awards related matters.
• Actively participate in key relevant internal meetings such as BVA Meetings or others as required to discuss current status of grants and available resources.
• Ensure that field teams understand budget and provide assistancein budget management.
• Develop and implement clear capacity building plans with supervised staff.
• Participate in a proper running of the database for grants;
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks
Integrity:
• Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
• Development professional with a relevant Masters’ Degree or equivalent professional experience.
• Significant professional experience in international NGOs, UN or donor agency in both emergency and development contexts,
• Excellent budgeting and accounting skills, and presentation/communication skills.
• Experience in producing financial reports.
• Experience in developing large-scale or strategic proposal budgets
• Good interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Ability to present complex information in a succinct and compelling manner.
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Fluency in English, both verbal and written, required.
• Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.
Mandatory
• French / English fluency
Required application documents: a CV, a resume and cover letter in English, photocopies of diplomas and certificates and at least three references, a Background check.
Interested candidates can send their applications to Save the Children’s main office in Bamako located in Hamdallaye ACI 2000, PO Box: 3105 Tel. (+223) 20 29 61 35; Fax: (+223) 20 29 08 15; or to Save the Children sub-offices in Sikasso, Diéma, Koutiala, Mopti, Tombouctou, Goundamand Gao or savesahel.@orangemali.netat the latest April 30th, 2014 at 12h00 PM.
We regret that only short listed candidates will be contacted for interview.
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